ASSISTANT COMMITTEE CLERK
CITY CLERK'S DEPARTMENT
COMPETITION NO. 106450
FUNCTION OF THE POSITION:
Under the general supervision of the Manager of the Decision Making Process, the Assistant Committee Clerk provides assistance to the Standing Policy Committees, Community Committees, Ad Hoc Committees, as well as all other committees of Council as required. The Clerk works directly with the Manager of the Decision Making Process as well as the Senior Committee Clerks doing all things necessary to ensure the needs of the committees are met.
DUTIES AND RESPONSIBILITIES:
Arrange meetings, provide notification of such, help to prepare for and attend/assist at meetings (may include evenings as required)
Provides committee research and decision-making communications
Compile and prepare written materials, including agendas, dispositions, minutes, correspondence
Provide assistance to Ad Hoc Committees and other Committees of Council
Accurately records and communicate decisions of Committees
Monitor and track matters in accordance with the Procedure and Organization By-laws and other policies of Council
Acts as an Election Officer
Assists in the supervision of clerical support staff
Performs other related duties as assigned
QUALIFICATIONS:
1. Certificate, Degree or Diploma in Business Administration or Public Administration, or related education and experience
2. Demonstrated ability to exercise personal initiative and sound judgment
3. Demonstrated ability to work effectively with elected officials, administration and media
4. Ability to work with minimal supervision and prioritize work load
5. Ability to communicate effectively both orally and in writing
6. Ability to utilize the City's Financial and Human Resource systems
7. Ability to undertake research and prepare departmental reports as required
8. Ability to deal discreetly with highly confidential matters
9. Ability to supervise, coach and mentor junior staff
10. Ability to work under pressure, set priorities and meet deadlines
11. Demonstrated knowledge of the political and administrative structure and processes
12. Demonstrated ability to effectively utilize word processing and other related software including specialized departmental systems such as DMIS and Elections databases
13. Ability to provide procedural and policy advice regarding meeting activities, governing legislation and the purpose/direction of the Committee within six months
A comprehensive salary and benefits package is offered.
Interested applicants should submit a resume, on or before August 23, 2010 quoting Competition No. 106450 to:
Marc Lemoine, City Clerk's Department, 510 Main Street, Winnipeg, MB R3B 1B9
"WE THANK ALL PERSONS WHO APPLY"
"ONLY CANDIDATES SELECTED FOR INTERVIEWS WILL BE CONTACTED"
"THE CITY OF WINNIPEG IS AN EMPLOYMENT EQUITY EMPLOYER"
"ABORIGINAL PERSONS, WOMEN, VISIBLE MINORITIES AND INDIVIDUALS WITH DISABILITIES
ARE ENCOURAGED TO SELF-DECLARE IN THEIR COVERING LETTER"
PHONE 311
FOR EMPLOYMENT INFORMATION 24 HOURS A DAY, SEVEN DAYS A WEEK
986-3452 - TTY
City of Winnipeg on-line: www.winnipeg.ca
Click here to view the complete job posting
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